FixFlow AI

Buildings break. Everything after that should be on the record.

Complaints, repairs, costs and approvals for owners, management companies, technicians and tenants — in one place, with an audit trail nobody has to assemble afterwards.

Who we are

The building runs on one record, not five inboxes

FixFlow AI is maintenance software for the people who actually run buildings — owners, the management companies they hire, their technicians, and the tenants who live there. One shared record of what was asked for, who did it, what it cost, and who agreed.

FixFlow AIBuildingsAlex Rivera · Owner

Building	Units	Occupied	Vacant	Rent roll /mo
Oakwood Apartments415 Oakwood Ave	4	3	1	$5,690.00
Riverside Towers82 Riverside Blvd	3	2	0	$6,170.00
Maple Court9 Maple Ct	3	3	0	$4,350.00

What we provide

Your whole portfolio on one line each

Every building with its units rolled up: how many are let, how many sit empty, and what the rent roll actually comes to this month. Every figure opens the units behind it, and says how it was counted.

FixFlow AIBuildingsAlex Rivera · Owner

Building	Units	Occupied	Vacant	Rent roll /mo
Oakwood Apartments415 Oakwood Ave	4	3	1	$5,690.00
Riverside Towers82 Riverside Blvd	3	2	0	$6,170.00
Maple Court9 Maple Ct	3	3	0	$4,350.00

What we provide

A complaint becomes a job, with a price on it

A tenant reports a problem from their phone. It becomes a work order, assigned to a named technician, tracked to completion, and costed — so a year of maintenance is a number you can look at rather than a pile of receipts.

FixFlow AIWork OrdersAlex Rivera · Owner

Status	Complaint	Assigned to	Total
En route	Elevator making a loud grinding noiseOakwood · 2A	Jamie Okafor	—
Closed	Electrical panel needs a breaker replacementRiverside · 501	Chris Nguyen	$570.00
Closed	HVAC unit blowing warm air (visit 3)Oakwood · 1A	Chris Nguyen	$1,300.00
Closed	Kitchen faucet still dripping after last visitMaple · G1	Morgan Diaz	$165.00

What we provide

Nobody has to remember who agreed to what

Acceptance, cost approval, sign-off and disputes are recorded as decisions, each waiting on a named party. When a tenant disputes that a job was finished, that is captured and resolved on the record — not in a phone call nobody can produce later.

FixFlow AIWork orderAlex Rivera · Owner

What	Waiting on	Status
Assignment acceptance	technician	confirmed
Cost approval — $650 estimate	owner	confirmed
Work completion	tenant	disputed
Dispute resolution	tenant	confirmed

What we provide

A score that shows its workings

Each building gets a health score built from downtime, maintenance cost, complaint frequency, technician performance and asset age. Where a driver has no data, it says so rather than quietly guessing — so you know what the number is worth.

FixFlow AIMaple CourtAlex Rivera · Owner

66Health score5 of 6 drivers used · one had no data, and says so

Driver	Value
Downtime	90
Maintenance cost	100
Complaint frequency	90
Technician performance	20
Asset age	0
Predictive risk	no data

What we provide

The tenant only needs their phone

No account to chase, no forms to print. Tenants raise a complaint in under a minute and can see exactly where it stands — which is usually the difference between a small repair and an angry one.

Good evening

Priya Shah

Oakwood Apartments — Unit 1A

New complaint

My complaints

Sparking outlet in the hallwaySubmitted
Kitchen tap leaking under the sinkEn route
AC not cooling in the bedroomIn progress

Who it is for

Owners: See what your buildings cost to run, and approve what needs approving.
Management companies: Run other people’s buildings with the owner’s rules applied automatically.
Technicians: Your jobs, the access notes, and a record of the work you actually did.
Tenants: Report a problem in a minute, and see where it stands.

Managers, technicians and tenants join by invitation from the owner.